Doing Business with Azerbaijan

Here’s a guide on how to export goods to Azerbaijan:

1. Research Market Requirements

   • Understand Azerbaijan’s demand for your products and local market trends.

2. Understand Export Regulations

   • Familiarize yourself with Azerbaijan’s import regulations, tariffs, and standards.

3. Product Classification

   • Determine the correct Harmonized System (HS) code for your product.

4. Prepare Documentation

   • Gather necessary documents: commercial invoice, packing list, certificate of origin, and bill of lading.

5. Find a Local Partner

   • Identify a local distributor or agent to assist with logistics and regulations.

6. Arrange Shipping and Logistics

   • Choose a reliable logistics provider and manage transportation and insurance.

7. Customs Clearance

   • Ensure compliance with customs procedures and work with your local partner for smooth clearance.

8. Secure Payment and Financing

   • Establish a secure payment method and consider export insurance or financing options.

Key Contacts

• State Customs Committee of Azerbaijan
  • Website: Customs Committee
• Azerbaijan Export and Investment Promotion Foundation (AZPROMO)
  • Website: AZPROMO
• Ministry of Economy of Azerbaijan
  • Website: Ministry of Economy

Here’s a guide on how to import goods into Azerbaijan:

1. Research Import Regulations

   • Understand Azerbaijan’s import laws and any restrictions on your products.

2. Obtain Necessary Licenses

   • Determine if your products require specific import licenses or permits.

3. Register for a Tax Identification Number

   • Ensure your business has a valid tax identification number.

4. Classify Your Goods

   • Use the Harmonized System (HS) code to classify your goods correctly.

5. Find a Customs Broker

   • Hire a licensed customs broker to assist with documentation and regulations.

6. Prepare Required Documentation

   • Gather necessary documents: commercial invoice, packing list, bill of lading, certificate of origin.

7. Ensure Compliance with Standards

   • Meet Azerbaijan’s standards and labeling requirements for your products.

8. Arrange Shipping and Logistics

   • Choose a reliable logistics provider and arrange for transportation and insurance.

9. Customs Clearance

   • Work with your customs broker to ensure smooth customs clearance.

10. Payment of Duties and Taxes

    • Calculate and pay any applicable import duties, VAT, and fees.

Key Contacts

• State Customs Committee of Azerbaijan
  • Website: Customs Committee
• Ministry of Economy of Azerbaijan
  • Website: Ministry of Economy
• Azerbaijan Export and Investment Promotion Foundation (AZPROMO)
  • Website: AZPROMO

Here’s a guide on how to incorporate a company in Azerbaijan:

1. Choose a Business Structure

   • Decide on the type of entity (e.g., Limited Liability Company – LLC).

2. Select a Company Name

   • Ensure the name is unique and complies with Azerbaijani naming rules.

3. Prepare Founding Documents

   • Draft the charter and other necessary documents for your company.

4. Open a Bank Account

   • Deposit the required share capital in a local bank account.

5. Register with the State Tax Service

   • Submit an application to the State Tax Service for registration.
   • Cost: Registration fees are generally minimal.

6. Notarize Documents

   • Have your founding documents notarized by a local notary.

7. Obtain a Tax Identification Number

   • Register with the tax authorities to receive a TIN.

8. Register for Social Insurance

   • Register with the State Social Protection Fund for employee contributions.

9. Obtain Necessary Licenses and Permits

   • Apply for any industry-specific licenses or permits.

Key Contacts

• State Tax Service of Azerbaijan
  • Website: State Tax Service
• Azerbaijan Service and Assessment Network (ASAN)
  • Website: ASAN
• Ministry of Economy of Azerbaijan
  • Website: Ministry of Economy

Here’s a guide on how to set up a manufacturing plant in Azerbaijan:

1. Conduct a Feasibility Study

   • Analyze market demand, costs, and location benefits.

2. Choose a Business Structure

   • Decide on the type of business entity (e.g., Limited Liability Company – LLC).

3. Register the Company

   • Follow incorporation steps: register with the State Tax Service.

4. Select a Location

   • Choose a strategic location considering logistics, resources, and workforce availability.

5. Acquire Land and Permits

   • Purchase or lease land and obtain necessary construction and environmental permits.

6. Design and Build the Facility

   • Hire architects and contractors to design and construct the plant.

7. Install Machinery and Equipment

   • Purchase and set up manufacturing equipment.

8. Hire and Train Employees

   • Recruit skilled labor and provide necessary training.

9. Ensure Compliance with Regulations

   • Adhere to safety, environmental, and labor regulations.

10. Register with Relevant Authorities

    • Obtain operational licenses and register with local and national authorities.

Key Contacts

• Ministry of Economy of Azerbaijan
  • Website: Ministry of Economy
• Azerbaijan Investment Company
  • Website: Azerbaijan Investment Company
• Azerbaijan Service and Assessment Network (ASAN)
  • Website: ASAN

Here’s a guide on how to register a trademark in Azerbaijan:

1. Conduct a Trademark Search

   • Use the database of the Intellectual Property Agency of Azerbaijan to ensure your trademark is unique.

2. Prepare Your Application

   • Gather details about your trademark: logo, name, class of goods/services.

3. Submit Your Application

   • File your application with the Intellectual Property Agency.
   • Cost: Fees vary; approximately $100 to $200 USD for one class.

4. Examination Process

   • The agency examines the application for compliance and potential conflicts.

5. Publication and Opposition

   • If approved, your trademark is published for opposition.

6. Opposition Period

   • Wait for a period (usually 3 months) for any oppositions. If opposed, legal proceedings may follow.

7. Registration and Issuance

   • If no opposition or once resolved, the trademark is registered, and you receive a certificate.

8. Renewal

   • Trademarks are valid for 10 years and can be renewed indefinitely.

Key Contacts

• Intellectual Property Agency of Azerbaijan
  • Website: Intellectual Property Agency

Here’s a guide on resolving commercial disputes in Azerbaijan:

1. Negotiation

   • Attempt to resolve the dispute through direct negotiation between the parties.

2. Mediation

   • Engage a mediator to facilitate discussions and reach a voluntary agreement. Mediation is often quicker and less expensive than court proceedings.

3. Arbitration

   • If agreed upon, use arbitration for a binding resolution. Check if your contract includes an arbitration clause. Costs vary depending on the arbitrator and complexity.

4. File a Lawsuit

   • If other methods fail, file a lawsuit in the appropriate court.

5. Court Proceedings

   • Present evidence and arguments before the court. This process can be lengthy and costly, with legal fees depending on the case complexity.

6. Judgment

   • The court issues a judgment which can be enforced legally.

7. Appeal

   • If necessary, appeal the decision to a higher court.

Costs

• Mediation and Arbitration Fees: Vary based on the mediator/arbitrator and complexity.
• Legal Fees: Depend on the lawyer and duration of the case.
• Court Fees: Typically a filing fee based on the claim amount.

Key Contacts

• Ministry of Justice of Azerbaijan
  • Website: Ministry of Justice
• Azerbaijan International Commercial Arbitration Court
  • Website: AICAC
• Azerbaijan Bar Association
  • Website: Bar Association

Here’s an overview of key factors related to doing business in Azerbaijan:

Social Factors

• Language: Azerbaijani is the official language. Russian and English are also commonly used in business.
• Business Culture: Emphasizes building personal relationships and trust.

Cultural Factors

• Work Ethic: Punctuality and professionalism are valued.
• Communication Style: Direct, with respect for hierarchy and authority.

Political Factors

• Government Structure: Presidential republic.
• Stability: Generally stable, with ongoing efforts to diversify the economy beyond oil and gas.

Economic Factors

• Foreign Exchange: Azerbaijan uses the Azerbaijani Manat (AZN). Exchange rates can impact international trade.
• Inflation: Moderate inflation rates can affect business costs.

Legal and Regulatory Environment

• Rule of Law: Developing legal framework with ongoing reforms to improve business conditions.
• Intellectual Property: Protection for patents, trademarks, and copyrights is in place but may require vigilance.

Infrastructure and Market Access

• Infrastructure: Developing transport and communication networks, with significant investments in modernization.
• Trade Agreements: Azerbaijan is part of several regional trade agreements, enhancing market access.

Relevant URLs

• Azerbaijan Investment Company: AIC
• Azerbaijan Export and Investment Promotion Foundation (AZPROMO): AZPROMO
• Ministry of Economy of Azerbaijan: Ministry of Economy