Following each working group meeting, it is important to take 30-60 minutes to reflect on the meeting to distill key points, learnings, and next steps. This reflection should include thinking about the following items to help you synthesize the meeting for various audiences.
For the WG recap email (to go out within a week of the meeting):
- Key discussion points and decisions made
- Next steps for (1) homework assignments for WG members and the backbone staff between now and the next meeting and (2) what we may cover in the next meeting (i.e., draft agenda)
- Any other reminders that are critical (e.g., community events, webinars, etc.)
For the ITC Head Office report out (to be shared in email follow up):
- A shorter version of the key discussion points / decisions made and next steps as outlined above
For internal work planning purposes:
- Initial impressions of what next month’s meeting agenda might look like (i.e., topics we didn’t get to, burning issues that arose, guest speakers that were requested, next steps for discussion that came up). This should include a topic, objective, speaker, time allocated, etc.
- The specific next steps the backbone staff needs to take in the next month to advance this WG’s work (i.e., research, interviews, data to collect)
- A plan for engaging others in the WG to prepare their to-dos / next steps (e.g., helping a WG member collect data, conduct an interview, or prepare to present something from their agency / organization)
- Update any strategy documents based on the discussion (e.g., info sheets, website)
- Reflect on how the collective impact approach / WG structure are making the creation and implementation of these strategies stronger than it would have been otherwise in the old way of doing business (e.g., silos are being broken down, a connection was made)
- Reflect on how you felt overall after the meeting. What worked well? Where did concerns arise?