The Visa Support Process

To obtain a letter of invitation from the Council you will need to provide the following information in your request:

  • Your full name (Family name and given name)
  • Degree (M.D., Ph.D, etc.)
  • Job Title (Professor, Lab Director, etc.)
  • Organisation
  • Full mailing address
  • Name of the event you plan to attend
  • Date of event
  • Other meetings that you have arranged
  • Flight details (if known)

Please give us seven (7) days to fulfill your request.

In some cases, Visa Offices will not accept electronically transmitted invitation letters.  If you also need the Council to mail a letter of invitation please send an email to us requesting that we mail you a copy of your invitation letter. Include your full name, city, country, and the name of the event you plan to attend. Fees will apply.

Important: Letters of invitation will be sent via regular mail unless you provide a Federal Express or DHL account number.

Reasons for denial of visas

A visa may be denied for any number of reasons. People with certain infectious diseases, for example, may be told to seek treatment for those diseases before a visa will be issued. They may also be denied to people who could potentially strain the system of the country they are visiting: for example, someone without enough money to get by might be denied a visa out of concern that he or she could rely on public assistance for help.

Suggestions to help you secure a visa:

  1. Apply at the appropriate location at least 2 months before intended travel.
  2. Be accurate and specific in completing your application. Avoid mistakes. If needed, attach an additional explanation letter.
  3. Attach evidence of your previous visits to other countries and of your intended return trip to your home country.
  4. Acquire a police clearance, if possible.
  5. Bring all documentation proving your home country connections. Suggestions include: past visas, bank accounts, family, professional position, home ownership, and marriage license.
  6. If you are presenting a paper or speaking at the meeting or are receiving and award or grant, bring copies of correspondence confirming that.
  7. Bring your letter of invitation from the Council.

Apply for Your Visa Support Letter


(Coronavirus Pandemic)

Notice Date: 30th March 2020

The health and safety of our staff and contractors are of paramount importance. As such all ITC staff have been advised to work from home for the next 30 days and avoid all non-essential travel. This may reduce accessibility of staff via phone but, pending individual internet issues, most trade commissioners should be accessible via email.

The Council’s IT infrastructure systems are redundant and we use tried and tested collaborative tools that allow full remote working for all staff and contractors. As we use an IP-based phone system, all of our contact details will remain the same.

All webinars, conferences and trade missions are temporarily paused pending the end of the 30 day home quarantine period. The Trade Mission to Malta, Trade Mission to Estonia and Trade Mission to Finland are being re-scheduled for August 2020. Pending any major changes in the current Pandemic situation, Trade Commissioners should update attendees within the next 45 days.

All accounting functions and non-trade-related functions are temporarily paused for the 30 day home quarantine period.

The Council recommends all businesses follow the WHO guidelines which give some useful practical advice for workplaces.

Please stay at home if possible and stay safe!

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